Mileage Log & Vehicle Expense Tracker 2026 Spreadsheet

Log every business mile and let the spreadsheet work out the deduction.

A mileage log and vehicle expense tracker for 2026 with the IRS standard mileage rates built in. The IRS changed the 2026 business rate mid-year, so the workbook looks up the right rate for each trip by its date: you just type the trip.

What's inside

• Dashboard: business, medical and charitable miles, your estimated deduction, and miles by month.
• Trip Log: date, from, to, purpose and odometer or miles. The rate and deduction fill in automatically.
• Expenses: fuel, parking, tolls, repairs and insurance, by vehicle.
• Vehicles and Rates tabs: track more than one car; rates are kept in one place.
• Start Here tab and sample data so you can see it working before you clear it.

Who it's for

Freelancers, gig and delivery drivers, realtors, sales reps, contractors and anyone who claims mileage at tax time.

Good to know

• Works in Excel (2010 or newer) and Google Sheets. No macros.
• Digital download; nothing ships.
• A record-keeping tool, not tax advice. Check the current rules with the IRS or your tax professional.